3rd Level User Guide

Select an Option Below -

• Club Administrator
• Club Secretary

Club Administrator

This section is for the Club Administrator of a 3rd Level College. The Club Administrator has access to the Members tab in order to -

• Add Member
• Search for an existing Member
• Edit Member
• Delete Member
• Hibernate members

Add a New Third Level Member

To Add a New Member -

• Go to Members > View Members
• Click Add > Member
• Enter in the details for that member: 
  • Forname and Surname
  • Term Time Address
  • Date of Birth (optional)
  • Gender
  • Student ID / number
  • Course Name
  • Academic Year
  • Course Code
  • Course Level
  • Academic Credits per Semester
  • Playing Football/Hurling
  • Football/Hurling Level
  • Course Start Year
  • Term Time Address
  • Email (optional)
  • Telephone number (optional)
  • Home Club (optional)
  • Home County (optional)
• Click Save

 

Fiure 1 - Add New Member

Members added within the one session will be added to the table below -

Figure 2 - Members Added/Updated in this Session

Note : New Members need to be registered by the Club Secretary.

Search for an Existing Member

To search for an existing member -

• Select a field to search by from the drop down e.g Forename
• Use the '+' to the right to add more search fields e.g. Surname
• Click 'Search'

Figure 3 - Search for a particular Member

Edit a Member

To edit a Member -

• Locate the Member in the system either using the search functionality shown above or by selecting a member using the 'check' box beside their name
• Click on the Members name, the form showin in Figure 1 will appear containing the members details
• Edit the necessary details
• Click 'Submit'

Delete a Member(s)

To delete a Member (s) -

• Locate the Member (s) in the system
• Select the Member(s) using the 'check' box beside their name
• Click 'More Actions'
• Select 'Delete'

Note: this action is permanent

Hibernate a Member

Hibernating a Member will 'remove' them from the system and put them under the 'Hibernated' tab. There are a number of reasons for Hibernating a member-

• The member has left the club and may return at a later stage. If/when the member returns, rather than deleting them and possibly having to re-add them, hibernating them will continue storing ttheir membership details and history in the system.
• To continue storing a members details and membership history

To Hibernate a Member (s) -

• Locate the Member (s) in the system
• Select the Member(s) using the 'check' box beside their name
• Click 'More Actions'
• Select 'Hibernate'

Club Secretary

The Club Secretary has access to the Register Members Tab. Within the Register Members table you will see a list of all existing members and any new members that have been added by the Club Administrator.

Member will appear in two colours -

1. Red means they are currently un-registered and therefore need to be registered
2. Black means the member has been registered already

To register members, perform the following steps:

• Go to Register Members
• Select the year for the members you want to view
• Select the members you wish to register using the check boxes next to their names
• Tick the check box in the yellow box at the top of the page if you are sure the information provided for each player is correct
• Click the Register button

Note: The Register button will only appear once you have read and ticked the yellow box.

Register Members