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Media Contacts and Automatic Tasks

 

Setting Up Media Contacts

Adding Media Contacts

  • Go to Communications > Media Contacts
  • Click the Add button
  • Fill in the 'Name of Contact', 'Contact Email(s)' and 'Contact Accronym' fields. 
  • Select the options that are required.
  • Note - 'Compact Version' is selected if the recipient has set up a system to recieve the information in this format. (it is not human readable, as it is a string of information separated by semi-colons) It has been set up for use by a specific media recipient but can be used by others.
  • Click Finish

 

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Add Media Contact

 

Delete Media Contacts

  • Go to Communications > Media Contacts
  • Tick the check box beside the contact you want to delete
  • Click the Delete button

 

 

Setting up Automatic Tasks

Adding a New Automatic Task / Scheduled Email

  • Go to Communications > Scheduled Emails
  • Click Add
  • Step 1 - Add Scheduled Email
  • Fill in the name for the task
  • Select from the 'Type' by clicking the appropriate radio button and then from the dropdown list, you can choose the type of information to be sent:
    • Fixture & Results Report 
      • Fixtures (next 7 days)
      • Results (last 7 days)
      • Results since last email
    • Match Official SMS Report
      • Results Updates Received
      • Availability Responses Received
      • Both
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Step 1 - Add Scheduled Email
  • Select whether or not the task will be active.
  • Click Next
  • Step 2 - Add Date and Time
  • Select how the Emails are to be ordered i.e. by competition or date
  • Select a day and time the email is to be sent
  • Note - To add more then one time to the email click the '+' button in the right most column of the the day/time table
  • Click Next

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Step 2 - Add a Date and Time
  • Step 3 - Add Competitions
  • Select the type of competition the email will be sending information on
  • Select the gender of the teams
  • Click Next

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Step 3 - Add Competitions
  • Step 4 - Add / Select Contacts
  • Tick the relevant checkboxes in the left table
  • Click the Add button in between the two tables
  • The contacts with the checked boxes sould now be removed from the left table and appear in the right table
  • To remove a contact from the contact list (right table) which the email is to be sent to - check the checkbox beside the relevant contact and click the remove button
  • Click finish 

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Step 4 - Select / Add Contact

 

 

Note - The Media contact will receive an attached RTF (Rich Text Format) document of all the corresponding Fixtures/Results/League Tables so that they can easily copy and paste into any other text editor

 

 

Deleting an Automatic Task / Scheduled Email 

  • Go to Communications > Scheduled Emails
  • Check the checkbox beside the task you want to delete
  • Click Delete

 

Activate / Deactivate Automatic Tasks / Scheduled Emails

  • Go to Communications > Scheduled Emails
  • Check the check box beside the appropriate task
  • Click the Activate / Deactivate button

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Scheduled Emails Page
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