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Match Officials

Match Officials and SMS in the GAA Management System

Enabling SMS for Match Officials

 

As part of the Competition Management system Match Officials can receive SMS regarding the Competitions they are involved in. This can be enabled in Step 2 under 'Fixture Options' in the Comeptition Wizard (see 'Create a Competition').

 

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Figure 1 - Step 5 of the add competition wizard allows the user to set SMS details

 

Contacting Referees


NOTE :

  • +353 numbers will receive SMS from a +353 number and therefore when replying will only be charged at the local rate.
  • +44 numbers will receive SMS from a +44 number and therefore when replying will only be charged at the local rate.


Availability request format

The Availablility Request can be set up during the Fixture Creation in the Comeptition Wizard. You can choose the number of days an availability request will be sent to the match official prior to the fixture. See 'Send Availability Request how many days before fixture?' below -

 

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 Figure 2 - SMS Detail in Competition Wizard

 

Officials associated to the Fixture will receive an SMS to their registered number stored in the GAA System . The position this person has in the fixture will be stated in the SMS. The official has to reply back 'Y' or 'N'. A PDF detailing this process has been created which may be distributed to Match Officials which can be viewed here (green).

 

Availability requests may also be sent manually by performing the following steps:

  • Go to the Fixtures page
  • Click the name link of the Competition you want to send an availability text for.
  • Select whether you want to send the text to confirmed or unconfirmed officials by clicking the appropriate radio button
  • Click the "here" link to send the text
  • The text should now appear in the SMS Activity History table (which can be viewed by clicking the "Here" link after the "To show/hide SMS Activity" text)

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Figure 2 Send SMS to all participating officials by clicking the "here" lick on the second line

SMS - Score Requests

  • As part of the Competition Management system SMS score requests are automatically sent to the appropriate referee for all competitions with 'Score Updateable via SMS' set to 'Yes'. The SMS are automatically sent 1 hour after a fixture is scheduled to start.
  • SMS score requests can be sent manually from the 'Fixtures awaiting results' link in Management Alerts. Under management alerts select 'X Fixtures awaiting results'.
  • It can also be accessed by going to Competitions > Results.
  • Select the Competition Administrator and the Competition from the drop downs in the Search area at the top of the page
  • Click on the name link of the Competition
  • On this page click the 'Click here to request a score by SMS from the designated referee'. Link located at the top of the page

 

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Figure 3 - Send result request text manually by clicking on the "here" link on the second line in the SMS section at the top of the Update Results page

 

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Figure 4 - Score Request Text sent to the Referee one hour after a match is scheduled to commence

 

Score Request Format

  • The referee will receive an SMS in the above format. As this is an automated system and score updates the system and referring websites automatically.
  • The referee must reply back in the correct format and only scores in the correct format will be accepted
    • e.g. The referee will reply 'H 0-13 A 2-10'. SMS received in any other format will not be registered and the referee will reveive a text indicating that the format was wrong and to try again.

 

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Figure 5 - Score Request reply was not understood by the system

 

  • A PDF detailing this process has been created which may be distributed to Match Officials:
    • Click here to view the GAA Match Official SMS System Manual green 

 

Generate Referee Forms

  • Go to Competitions > Reports
  • Select Referee Forms from the dropdown
  • Select the Competition Administrator 
  • Note - the logged in user will be set as the Competition Administrator by default
  • Select the Competition from the Competition drop down
  • Select a Start and End date
  • Note -  the calendar will only allow the selection of the end date to be up to a month after the start date as there would be too many forms to print off if multiple months could be selected.
  • Click Submit

 

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Figure 6 - Generate Referee Forms - Referee Forms

 

Match Official Activity Report

  • Go to Competitions > Reports
  • Select Referee Activity Report from the dropdown
  • Select the Report Type
  • Select the Season
  • Click Submit

 

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Figure 7 - Referee Activity Reports

 

Outputting all referee activity for a specific official

If the referee activity for a specific official is needed to be viewed:

  • Click on 'Specific Official' in the 'Report Type' dropdown. 
  • Click on the county needed in the 'Filter Referees' dropdown.
  • Select the referee in the 'Select Referee' dropdown. 
  • Select season required and if the SMS responses are required, they can be shown in the report by selecting this in the 'Advanced Options' area.
  • Click Submit

 

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Figure 8 - Printing an Activity Report for a Specific Official

 

Outputting all referee activity for a competition

If the referee activity for a specific 'competition' is needed to be viewed:

  • Click on 'Selected Competition' in the 'Report Type' dropdown. 
  • Select the competition administrator from the dropdown.
  • Select the 'Competition to Print' from the dropdown.
  • Select the season required.
  • If the SMS responses are required, they can be shown in the report by selecting this in the 'Advanced Options' area.
  • Click Submit

 

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Figure 9 - Printing an Activity Report for a specific Competition

 

Outputting all referee activity for a county

If the referee activity for a specific 'county' is needed to be viewed:

  • Click on 'Selected County' in the 'Report Type' dropdown.
  • Click on the county needed in the 'Select County' dropdown.
  • Select season required
  • If the SMS responses are required, they can be shown in the report by selecting this in the 'Advanced Options' area.
  • Click Submit

 

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Figure 10 - Printing a Referee Activity Report for a County

 

Referee conflict Report

  • Go to Competitions > Reports
  • Select Conflict Reports from the dropdown
  • Select 'Referee report' from the Report Type dropdown box 
  • Click Submit
  • Another page will load with options for font size and font type
  • Click Submit

 

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Figure 11 - Referee Conflict Report

 

Download the Referee Report

  • Go to Competitions > Results
  • Click on the Competition name link
  • Click the Download Referee Report button at the top of the page

 

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